Provenance Ops
System Architecture

The Intelligence
Command Layer

We do not rip and replace. We build an execution brain that sits on top of your operational residue—inboxes, CRMs, and paper—converting it into owner-readable control.

01

Phase 01: The Foundation

Knowledge Capture

We pull in the fragmented artifacts of the business—SOPs, call logs, spreadsheets, and inbox exports.

Guided Capture: The system runs structured interview flows with key staff to extract unwritten "tribal rules" and build a map of how the business actually works.

02

Phase 02: The Operating Graph

Workflow Intelligence

Post-Close Risk: Only 14% of SMBs fully embed AI

AI fails without process documentation. We bridge the gap by converting tribal knowledge into a machine-readable graph.

Input SignalUnstructured Comms
Provenance EngineStructured Logic
Output ResultOwner Command
Map Triggers: Identifying who triggers what, and where approvals happen informally.
Locate Leaks: Tracking where information gets lost between provider texts and paper.
03

Phase 03: The Owner Interface

Operator Command

Your Weekly Operator Memo. Concise, high-signal, and actionable—answers what changed and what is off.

Immediate Visibility

Daily anomaly detection that surfaces cash leaks and dependencies before they become crises.

Portfolio Rollups

Standardized command briefs across all holdings from a single, unified control tower.

04

Phase 04: Narrow Agents

Execution Layer

We deploy narrowly defined agents to automate specific repetitive workflows under human review.

AR & Collections
Invoice Exceptions
Lead Triage
Recovery Routing

Agents gather context from the Operating Graph, draft actions, and escalate exceptions. It is supervised automation that saves time and closes leaks.